Dean’s Office Assistant

Overview

Full job description

The University of Manitoba is a driving force of innovation, discovery and advancement. Our momentum is propelled by our campus community – UM faculty, staff and students whose determination and curiosity shape our world for the better. Our teaching, learning and work environment is uniquely strengthened and enriched by Indigenous perspectives. With two main campuses in Winnipeg, satellite campuses throughout Manitoba, and world-wide research, UM’s impact is global.

Discover outstanding employee benefits, experience world-class facilities and join a dynamic community that values reconciliation, sustainability, diversity, and inclusion. We are one of Manitoba’s Top Employers and one of Canada’s Best Diversity Employers. At the University of Manitoba, what inspires you can change everything.

The opportunity:

The Dean’s office in the Faculty of Arts is looking for a Dean’s Office Assistant. This position would primarily be responsible for supporting Arts Communication team in booking events, coordinating meetings, processing order, providing support and troubleshooting issues for the general office equipment. The Dean’s Office Assistant will also be responsible for acting as the faculty access coordinator.

No. of Vacancies
12
Specific Skills
  • good communication skiils
  • Strong written and verbal communication skills required.
  • Proficient in utilizing Microsoft Office.
  • Excellent planning and organizational skills to prioritize tasks among many competing requests and to meet deadlines.
  • Ability to work well as a team member.
  • Ability to establish effective rapport with visitors, respond appropriately and communicate information effectively.
  • Demonstrated ability to take initiative and work independently with minimal supervision.
  • Demonstrated high level attention to detail required.
  • Ability to think analytically and problem solve.
Responsible For
The Dean’s office in the Faculty of Arts is looking for a Dean’s Office Assistant. This position would primarily be responsible for supporting Arts Communication team in booking events, coordinating meetings, processing order, providing support and troubleshooting issues for the general office equipment. The Dean’s Office Assistant will also be responsible for acting as the faculty access coordinator
Additional Requirements
Applications will only be accepted if you apply on UM Careers. The University of Manitoba is committed to the principles of equity, diversity & inclusion and to promoting opportunities in hiring, promotion and tenure (where applicable) for systemically marginalized groups who have been excluded from full participation at the University and the larger community including Indigenous Peoples, women, racialized persons, persons with disabilities and those who identify as 2SLGBTQIA+ (Two Spirit, lesbian, gay, bisexual, trans, questioning, intersex, asexual and other diverse sexual identities). If you require accommodation supports during the recruitment process, please contact 204-474-7195. Please note this contact information is for accommodation reasons only. Application materials, including letters of reference, will be handled in accordance with the protection of privacy provisions of The Freedom of Information and Protection of Privacy Act (Manitoba). Please note that curriculum vitae will be provided to participating members of the search process.
Job Nature
Full Time
Educational Requirements
The qualifications and experience we’re looking for:
  • Completion of a formal training program in a related discipline from a recognized institution required.
  • Two years of general office and/or reception experience required.
  • Work experience in a post-secondary institution would be considered an asset.
  • An acceptable equivalent combination of education and experience may be considered.
  • Demonstrated customer service orientation.
  • Strong interpersonal skills required.
  • Ability to maintain confidentiality is required.
  • Satisfactory work record, including satisfactory attendance and punctuality, is required.
Experience Requirements
0 - 2 years
Job Location
manitoba
Salary
$38,675.00–$52,943.80 a year
Other Benefits
  • Dental care
  • Employee assistance program
  • Extended health care
Job Level
fresher, Sr. Position

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